Libertarian Party of Chicago: Bylaws

Bylaws

Libertarian Party of Chicago
Bylaws
Amended  February  3rd, 2009

Bylaw 1: Name
The name of this organization shall be “The Libertarian Party of Chicago" hereafter referred to as LPC.

Bylaw 2: Purpose
The purpose of this organization shall be to promote the ideals specified in the National Libertarian Party Statement of Principles by any means consistent with those principles.

Bylaw 3: Membership
A member shall be any person whose dues are current and who has affirmed that he or she is not a member of any other local club or affiliate of the Libertarian Party of Illinois.

Bylaw 4: Meeting Rules

Robert's Rules of Order shall govern meetings.
Only members may vote.
Proxy voting is allowed in all cases except removal of an officer. A signed letter shall be presented to the Secretary as evidence of a vote transfer.
A quorum shall be two officers and one general member.
The Chairman must make a reasonable, good faith effort to notify the membership of meeting times and places via email, phone or letter.

Bylaw 5: Officers

All officers must be members.
A member may hold only one office.
Elections shall be held for all offices at the Annual Meeting.
Terms of office shall not exceed one year.
If no one is elected to an office, that office shall remain vacant. The Chair may appoint someone to fulfill the duties of a vacant office and special elections to fill a vacant office may be held at any time.
An officer may be removed at any time by a three-fourths vote of the members present or by the unanimous consent of the other four members of the Executive Committee.

Bylaw 6: Executive Committee

The officers of the organization shall be Chairman, Secretary, Treasurer, Fundraising, Membership, Campaigns, and Webmaster. These seven officers comprise the Executive Committee.
The Executive Committee shall establish dues, and review and approve the budget at the Annual Meeting, have the power to form committees on an ad hoc basis, and must approve any disbursement greater than $100.00.

Bylaw 7: Duties

The Chairman shall determine the dates and locations of all meetings. He or she must notify the members of such dates and locations. The Chairman shall mediate all meetings or appoint a member of the Executive Committee to do so in his or her absence.
The Chairman must attend all state meetings as SOC representative. If the Chairman is unable to attend, he or she must appoint another member of the Executive Committee to attend in his or her place.
The Treasurer shall prepare monthly and annual financial statements, balance all accounts, file any forms required by any applicable election boards and taxing bodies, account for all receipts and donations, account for all disbursements, and propose a budget two months prior to the Annual Meeting. The fiscal year shall coincide with the calendar year.
The Secretary shall take minutes at all meetings, handle all official correspondence, submit monthly information to the state newsletter informing them of club activities, check the LPC phone line for messages and respond accordingly, declare a quorum, send personal meeting invitations to all inquiries as forwarded by national, and provide a copy of the bylaws to any member who requests one.
The Membership Chair shall manage the webmaster, maintain all membership information, head all recruitment efforts, provide exact membership numbers upon request for voting purposes, and lead any other effort related to membership recruitment and retention as defined by the Executive Committee.
The Fundraising Chair shall manage all activities or correspondence related to the raising of funds and lead any other effort related to the raising of funds as defined by the Executive Committee.
The Campaigns Chair shall manage Party involvement in local campaigns including determination of races being contested, most advantageous races to pursue, recruiting viable candidates and campaign volunteers, and acting as liaison between campaign committees and the Party.
The Webmaster is Chief Information Officer for the Party and manages all aspects of the Party’s web and Internet presence and E-mail.
The SOC Representative is elected annually by the membership and must attend all physical meetings and teleconferences of the State Organizing Committee. If the SOC Representative is unable to attend a meeting, a temporary replacement can be appointed by the Chair or the Members at any meeting.

Bylaw 8: Annual Meeting
The Annual Meeting will be held every year on the 1nd Tuesday in January. Elections for all offices shall be held at the Annual Meeting.

Bylaw 9: Parliamentary Authority
The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Party in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Party may adopt.

Bylaw 10: Amendments
These bylaws may be amended at any regular monthly meeting provided the amendment has been submitted to the membership for review at the previous monthly meeting. In order for an amendment to be adopted, the approval of two-thirds of the membership is needed.